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Clerk VI

Clerk VI
Regular Full Time
Cross Cancer Institute
2012-12-03  Time: 23:59

As Per Rotation
Minimum: 27.44 per hour Maximum: 33.39 per hour
Provide administrative support to the Program Director of the Medical Oncology Residency Training Program as well as 6 full-time residents and to coordinate educational activities for approximately 60-70 rotating residents / medical students per year. In addition, provide Administrative Support to the Program Director in their clinical, academic, teaching and research activities.
  • Provides administrative support for educational activities for students and residents entailing regular interactions with Faculty members, support staff, medical students, and administrative personnel to carry out the responsibilities as listed
  • Generates schedules including resident rotation, teaching, clinic and call stipend payments
  • Resident and medical student scheduling is coordinated and scheduled by the Program Assistant and requires advanced skills in Excel; knowledge of Access
  • Administers evaluation process via Web Eval (on-line web-based evaluation system), six monthly performance reviews with Program Director, and maintains resident files and records
  • Provides administrative support to the Program Director for committees by arranging space, preparing all meeting materials, and generating meeting minutes; ensures business arising from the meeting is addressed
  • Coordinates the orientation for medical students and residents including creating and maintaining orientation manuals
  • Project coordinator for written and oral exams
  • Primary contact for program accreditation processes and internal and external reviews including compiling documentation, generating schedules, and booking meeting space and catering
  • Coordinates all activities surrounding resident recruitment; primary contact for applicants to the program and Canadian Resident Matching Service (CaRMS); generates interview schedules and books interview space and catering
  • Arrange date / time for exit evaluations with the Asssociate Program Director to meet with the resident / student once the rotation has been completed
  • Coordinate Medical Oncology Resident Schedules
  • Facilitate mid and final rotation evaluation
  • Facilitate completion/discussion of ITER’s and FITER’s
  • Ensure evaluations are returned to the PGME office
  • Academic Half Day schedule, compose letter of request to present, complete evaluations and thank you letters to preceptors
  • Coordinate resident noon rounds, resident teaching, journal club, M & M rounds
  • Attend Program Co-coordinator meetings at the PGME office at the University of Alberta
  • Organize travel, conference registrations, hotels etc. for medical oncology residents
  • Complete all expense claim forms for residents
  • Submit ranking of candidates to the PGME office at the University of Alberta
  • Set up welcome orientation for residents joining the Medical Oncology Training Program
  • Facilitate Communication both with Residents and Program Director

    With the above, also included are the duties below:
  • Provides administrative support to the Program Director in their clinical, academic, administrative and research duties
  • Answer and screen telephone calls from patients, physicians, etc. and independently take action as required
  • Transcription of medico-legal letters, etc
  • Book patient appointments such as X-Ray, CT, OPD, etc
  • Prepare physician CV and University of Alberta annual report
  • Manage Physicians calendars
  • Coordinate Physicians' travel arrangements
  • Receive and sort and distribute all mail, filing and photocopying, etc
  • Provide back-up coverage for Administrative Team Lead and other co-workers during vacation and other absences
  • The incumbent will have a post secondary education and / or a minimum of 5 years experience of related experience in a clinical/academic environment; previous background experience in medicine and supporting education for medical residents/medical students required. Medical terminology preferred. Require excellent working knowledge of Outlook Calendar and Email, advanced skills in Word, Excel, Power Point, and a working knowledge of ARIA, AXON would be an asset. Internet familiarity is a requirement. This individual will be proficient at writing correspondence and proof reading. Strong organizational, communication and time management skills as well as the ability to multitask and remain in control of the work.

    AHS values the diversity of the people and communities we serve, and is committed
    to attracting, engaging and developing a diverse and inclusive workforce.

    Please submit one application for each position desired as copies of applications will not be submitted for multiple postings on your behalf. Applications must include skills and ability for the position, since selection is based on information provided in the application. Only candidates selected for an interview will be contacted. Thank you for applying with the AHS!

    All new offers of employment are subject to a Criminal Records Check satisfactory to the employer.
    This information is collected by the authority of the Protection For Person In Care Act (Section 10(4)).